The Most Successful Restaurants Run on Cloud POS. Here’s Why.

A POS System helps to simplify day to day restaurant operations, manage staff and increase revenue. Which is why it plays an important role in determining the success of restaurant businesses.  But any restaurant POS is only good as long as it can meet your needs and be flexible to accommodate your expanding business goals. 

So, as you consider a system for your restaurant, here’s some insight into why successful restaurants prefer cloud based POS Systems.

  1. Increased Profitability through Insights.

Cloud based POS Systems provides real time data that restaurants use to grow their businesses. Access to intuitive features such as data monitoring, transaction history, inventory tracking, employee shifts and sales records at their fingertips allows merchants to run targeted promotions based on facts. Tracking these promotions and profits is an equally seamless task, as they don’t have to be on location to view progress. This way, restaurants running on Cloud POS Systems provide better customer service. 

  1. Minimized Risk

Cloud-based POS Systems reduce potential for data loss as all data is stored online. Restaurants with access to business data dating back to day one make informed decisions on inventory, menus and sales leading to inevitable growth. Data on the device is backed up automatically and synced, making it easier to keep safe and up to date. Cloud-based systems work with highly secured and private cloud systems to provide almost impenetrable encryption. Customer card information is encrypted and set over secure networks, earning customer trust.

  1. Improved Guest Satisfaction

Cloud-based POS Systems allow restaurants to connect with guests before and after their visit. Allowing restaurants to track guest details, special requests or just being readily available for customers during their visit helps make customer experience feel personalized. The more memories guests make, the more revenue restaurants generate.

  1. Saves Hardware Cost

Restaurants running on-premise or legacy systems have found that cloud systems are a lot easier on the wallet. By eliminating the expense of a server, cloud-based POS Systems are rapidly becoming a preference in restaurant technology.

We hope this helps! We would like to hear from you.What are your experiences with Cloud Restaurant POS Systems?



5 min read 

With the current technology advancements, retailers are met with numerous POS softwares to choose from. It becomes difficult to pick a system suitable for them, and most of the times end up picking based on ratings and peer advice. However, by choosing this way retailers end up with softwares that only serve a small percentage of their needs or that have unnecessary functionalities for their businesses, leading to wasted acquisition costs.

Xoko has come up with a comprehensive checklist for retailers to use while shopping for a POS system for their businesses. This checklist not only guarantees ROI but efficiency and effective management as well.

A good POS System should have the following features:

  1. Cloud based

An efficient POS System should allow you to manage your retail business from anywhere in the world at any time.

  1. Manage Multiple Outlets

This is for retailers who have multiple store outlets or are looking to expand with time. Invest in a POS that allows you to manage all your outlets in one dashboard. Monitor sales and receive reports per outlet within a single interface at any time.

  1. Customer Management

A POS Software should allow you to engage with your customers efficiently. Get a system that allows you to upload customer information, award customer loyalty points and give discounts.

  1. Inventory Management

An efficient POS System should facilitate receiving, transferring, adjusting and returning of stock. You should be able to upload stock items, descriptions,quantities and even suppliers into your system, either as single items or in bulk. This is usually via a pre-prepared CSV file. Look for a software that allows you to arrange your stock items according to categories and outlets.

5.Reporting & Analytics

You want to purchase a POS that gives you comprehensive reports and analytics based on your own timelines. Analytics include sales analytics, inventory analytics & store analytics. This will give you a clear picture of what decisions you need to make over time to achieve maximum profits.

6.Accepting Payments

With technological advancement comes evolution in payment systems. Allow your customers the flexibility of paying using cash, card or mobile money at your retail store. A good POS System has all these functions in one such that you should not be required to purchase peripherals to facilitate payments, reducing the bulk of managing multiple payments 

  1. Receipting

You want to purchase a POS System that will allow you to print receipts and send digital receipts to your customers via email or SMS.

XOKO All In One Solution has incorporated all these features to provide retail merchants with the best POS money can buy.

Have any questions? Please reach out to us or comment in the section below and we will answer any questions.

6 Simple Ways to Improve Your Inventory Management

Six) Catalogue absolutely all of your products

You as a business really shouldn’t leave anything to chance. The single biggest enemy of any small business is disorganization. There’s no reason you should lose track of any of your products. Catalogue absolutely everything, even the pens you’re selling up front at the cashier. Getting all of your products organized will turn out to be a godsend just when you need it, and can sidetrack your finances if you don’t.

Five) Note different varieties of products

If you’re already cataloguing, you might as well take the extra step. This may seem like being overly organized, but you’re running a business, not a guessing game. Knowing your products and having every possible category catalogued will help enormously down the road. Run a restaurant? Catalogue Coke Zero and Coke Light, see which sells better and act accordingly. Sell clothes? Know whether people love black t-shirts and never buy the hot-pink.

Four) Catalogue sets of products

This can help any small business a ton. You can build one from scratch, base it off trends (like people buying chocolates and flowers around Valentine’s day) or track the product sets you already have. It’s just another method of keeping your businesses’ inventory organized, and keeping you in the loop about how to run everything like the boss that you are.

Three) Track performance of inventory

This might seem like it’s obvious but way too many small businesses overlook it. At Xoko we want to help you keep track of your inventory, it’ll help you see what’s working, what’s not, what to invest more into and what to cut out of your business entirely. Think of it this way: if a product is costing you KSh 50,000 a month to produce but you’re only making KSh 10,000 from it, that’s a major cash deficit that you don’t need in your life. Invest in tracking the performance of your products: trust us, you won’t regret it.

Two) Streamline your stock ordering

Why wouldn’t you want to improve this? Ordering stock can be long, tedious and can lead to missteps. Building in an automated system can help you stay on top, notice trends and stay ahead of the curve. Our systems at Xoko can help make your stock ordering simpler, faster

One) Check your data against the inventory

This might seem like a tedious task, but don’t overlook it. Simply checking the numbers in your system versus the ones physically in stock can save you headaches, help work out glitches and in the long run, make your business more money.

What other ways do you know that have helped you with your inventory management? We want to hear from you. Hit us up on Facebook and Twitter.

6 Ways To Prevent In-house Theft From Your Business

It is every small business nightmare: your clients are happy, customers are flowing in but your cash flow always seems to be at a trickle. What could ever be going on? It may be difficult to face, but it’s possible that the very employees you’ve trusted, hired and are paying are the ones behind the financial foolery. There are some key steps that you can take to prevent such avoidable problems however. Here are six ways to prevent in house theft from your place of business.

Six) Check into new employees before hiring them

Sometimes it’s better to just trust your gut. Even if that’s not your usual strategy, there is one thing to do with all of your employees: Check into all of your new employees before hiring the. Are there references real? Is there CV a matter of fact or a spun work of fiction? If they were fired from their last gig, why and how did that go down? A lot of times you can save yourself a myriad of headaches just from a couple of phone calls, and your quarterly profits will thank you.

Five) Train your employees

Accidents happen. Preventable accidents shouldn’t. One thing you simply must do is look into thoroughly training up your employees. Think of it this way; what if you haven’t trained your cashier right and on certain expensive items they’re punching in the wrong code. This is an easy way to detect theft and the more your employees can look out for it, the better for the entire business. Invest the time, pay employees for their training time and bite the bullet, your wallet will thank you later.

Four) Count your cash every single day

It seems like something too simple to overlook, that’s because it is. Any small business owner should check their money against the sales records every single day. Just hired someone and the cash register seems light? If you’re not checking into how cash is coming in, from where, from what, and how much then that’s an issue you have to fix immediately.

Three) Use a buddy system for the trash

This seems like strange paranoia, but trust us, this is crucial. Think to yourself: does your business deal with valuable assets (be it material, financial or information)? Of course it does. What better way to make off with some of that value than by stuffing it in the trash and going back for it after work? Sometimes it’s better to avoid that kind of problem all together; simply institute that employees need to take out garbage in pairs, and rotate who goes together.

Two) Implement surveillance software

This is an easy one, and in the long run can really save you headaches. Sometimes you just have to check into what people are really doing. Making the investment into some cameras can help you keep track of anything going wrong at your place of business.

One) Be good to your employees

This is number one on the list for a reason. There is nothing more thieving and vengeful than an employee you’ve been bullying for three years who’s about to quit. That’s when things start going missing and cash starts to leak. Curious if you’ve been good to your employees? Ask them, get feedback and if you need to change your behavior do so. This is such an easy (and decent) fix to avoid possible theft.
Have any other great ideas to help prevent employee theft? We want to hear from you. Find us on Twitter and Facebook.